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Guidance to fill commercial invoice

Commercial (pro forma) invoice is the important bill for customs officials to sort cargos and correctly estimate the tax when handling customs declaration. Pro forma invoice has many patterns, but there are some common elements: consignor’s name and address, consignee’s name and address, product description, composition, quantity, declared value, etc.

Filling guidance
Actual consignor’s company name, address and telephone must be specified in English (PO-box address is invalid).
Actual importer’s company name, address and telephone must be specified in English (PO-box address is invalid). In case the importer and the consignee is the same company, the item can be jumped over, and just go to the consignee item.
Actual consignee’s company name, address and telephone must be specified in English (PO-box address is invalid).
Invoice insurance date and number and the corresponding waybill number must be specified.
If consigned products have more than two categories, fill product descriptions with serial number and declared value.
Correct product name and composition should be specified in English. In case of cloths, please specify the weaving method (KNITTED or WOVEN), composition and content, style (men's clothing, women’s clothing or children’s clothing), and other detailed information. Consignor’s internal product codes are invalid.
Unit price: the unit price calculated by weight or quantity.
Quantity: the quantity for the unit price calculation, such as number of clothes and weight.
Total price: total price for the products of the same category calculated by the unit price and quantity.
Country of origin must be declared.
Please sum up total quantity, weight and declared value of all consigned goods.
Signature of consignor’s representative and company seal.

Click here to download the commercial invoice sample
Click here to download the commercial invoice sample

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